CONCUR: Travel & Expense

The Blog

We are truly excited to introduce you to Concur and the many benefits the new system has to offer. Please take a few minutes to tour the site, familiarize yourself with the layout and click on some of the links to see demos, videos, reference materials and other resources you might find helpful.

Rice University is changing the travel and expense process!

What is Concur? Concur is Rice’s new user-friendly integrated travel and expense process automation. It is a web-based system that centralizes travel booking, out of pocket travel reimbursement, PCard reconciliation and cash advance processing. Concur is used by many Universities, was highly recommended and best matched the University’s needs. Concur is slated to roll-out campus wide during the month of October.

Travel
The new travel system offers faculty and staff traveling on university business a better, faster way to book and manage travel and handle expenses for trips. This system features an online booking process and includes all major airlines, including Southwest. The goal is to provide a best-in-class travel experience for faculty and staff. Use of this system is optional, although it is strongly encouraged in order for Rice to maximize pricing benefits.

Christopherson Business Travel (CBT) will manage travel for Rice and coordinate use of the new online booking and expense technology, which is powered by Concur. We encourage you to use CBT for international travel as well as travel with complex and unique requirements and or restrictions. Christopherson also fulfills airline, hotel and car rental ticketing on behalf of the on-line travel system.

Expense
Concur’s online expense system makes paper expense reports a thing of the past. Expense reports are easy to file, and reimbursements will be direct-deposited to the employee’s or student’s bank account for those individuals that are enrolled in direct deposit. The improved expense report process offers pre-populated reports with the option of uploading receipts from your mobile device. Your mobile device can also be used to prepare and /or approve an electronic expense report.

The University currently processes expense reports in paper format, resulting in manual effort that is both time consuming and costly. Implementing an automated solution will meet our operational objectives of becoming more efficient, reducing paper and lowering costs.

The new system will require changes to current work processes. Stay tuned for more details and training opportunities.